2013 Group Conscience Decisions
This is a summary of the group conscience decisions made in 2013.
- The Listkeepers shall conduct a roll call every year. The particulars of when and how shall be left to the discretion of the Listkeepers.
- Regarding situations where more than one person has volunteered for a Trusted Servant position: Whether the position becomes available during or between Business Meetings, the process would still be the same: Announce the vacancy, identify the volunteer, and announce the new Trusted Servant. The Rotating Backup covers any time-sensitive positions until a replacement can be installed. The position usually goes to the first person who volunteers if they meet the requirements for the position. If a Trusted Servant needs to step aside from a position, or if the position becomes vacant in-between Business Meetings and we have more than one volunteer for it, the process well be handled by our Secretary.
- The job description for Treasurer be modified to include the following:
- Submit a Treasurer's report to the Steering Committee each month;
- Make the monthly Treasurer's report available to the meeting-at-large each month on the "Member Only" section of the GROW website;
- Maintain the last six (6) months of Treasurer's reports on the website.
- We will add a link to the Sponsor List in the Temporary Mentor’s Welcome Letter.
- GROW will not participate in research, surveys, or similar projects conducted by individuals or institutions outside Alcoholics Anonymous. Statement to be posted on the GROW website: "To protect the anonymity of its members and to avoid any appearance of endorsing outside issues, GROW will not participate in research, surveys or similar projects conducted by individuals or institutions outside Alcoholics Anonymous."
- To facilitate the decision-making process in GROW Business Meetings, we should adopt a set of guidelines for proposals. Therefore, it is proposed that the group approve and adopt the following points to be included in the GROW Business Meeting Guidelines on the website and in Business Chair communications at the opening of the meeting:
"Proposals to be considered during GROW business meetings should include the following:
- A clear brief statement that summarizes the proposal, including the anticipated outcome of adopting it;
- A statement of how the proposal would be implemented if adopted; and
- Specific language to be presented for discussion and voting in the business meeting (including, as appropriate, language for a job description, form letter, or GROW policy or guideline).
Before submitting a proposal, meeting participants are encouraged to consult with the Business Chair, Secretary, or Steering Committee members to formulate their proposals if they need help." - Delay in Assigning Chair Dates. It is proposed that the Weekly Leader Listkeeper wait at least 24 hours before assigning a member a chair date they requested. The sentence which reads, "These dates will be filled on a first-come first-served basis," will be removed from the Weekly Topic Leader's letter and the WLL's Job Description; and, after the letter " Request for Chairs" has been sent to the group, a waiting period of at least 24 hours is encouraged so that all members may have a chance to reply. This change to be made to the WLL job description.