2012 Group Conscience Decisions
This is a summary of the group conscience decisions made in 2012.
April 2012
October 2012
- Eliminate the position of Back-up Greeter. This position does not rotate into the Greeter’s job and, according to the job descriptions for both, shares the job responsibilities of the Greeter. This would mean that we need two volunteers as Greeters – not as Back-up or Co-Greeters.
- Modify the current Sponsor Listkeeper and 12th Step Volunteer job descriptions as follows:
Sponsor Listkeeper:
The Sponsor Listkeeper will check monthly with each member of the Sponsor list to ensure they continue to want to sponsor, to ensure that newcomers are not given names of individuals who may not be responsive to their request for sponsorship. The Listkeeper and Sponsor Listkeeper will coordinate to ensure that when someone unsubs, if that person is listed on the Sponsor List, her name will be deleted from the list of available sponsors well.12th Step Volunteer Listkeeper:
Once a month, verifies that members of the 12th Step Committee are current GROW members and wish to continue their membership on the 12th Step Committee. - The Weekly Leader Listkeeper (WLL) maintain a "back-up" list of ladies who have requested to lead a meeting but were not able to be scheduled (because of lack of available openings), so that persons on the "back-up" list can be contacted first when the next available month is being scheduled, prior to calling for volunteers from the group, while giving preference to those members who request to lead at or around their sobriety birthday. The consensus seems to be that the WLLs have already been doing these things and that no changes in the job description are indicated at this time.
- We will change the title of Back-up Listkeeper to Alternate Listkeeper, and that the Listkeeper and Alternate Listkeeper will work out a schedule of shared responsibility for their duties, with one handling primary responsibility for a designated period of time and then rotating with the other.
- It was proposed that the Weekly Leader Listkeeper (WLL) send to the group on a monthly basis the 3-month schedule of meeting chair dates and corresponding chair women. We will table this discussion and revisit this topic in the next Business Meeting (April 2013).
- The treasurer shall pay (if needed) a monthly service fee on the GROW checking account.
- If the group does not have sufficient volunteers for all open Trusted Servant positions, one person may handle the General Service Representative (GSR) and Online Intergroup Alcoholics Anonymous Representative (OIAA) positions at the same time.
- The revised format which will include the particular Step and Tradition topic for each month and will be sent out each month by the Weekly Leader Listkeeper is approved as amended.
- We will drop the requirement for "plain text" in emails and eliminate the requirement that line length be set to no more than 80 characters. Rather, we will request (in our Mail List Etiquette guidelines) that members use conservative fonts, in a size 12 or 14, in black or blue color. Our Greeter # 1 Letter will be modified in the same manner.
- We will post the meeting on Saturday, no later than Sunday morning, to ensure that ladies in various time zones will receive the meeting on Sunday. We will "revisit" this topic in our October 2012 Business Meeting to discuss possible modification of our website and literature to reflect this change.
- The Sponsor Listkeeper will periodically check with each member of the Sponsor list to ensure they continue to want to sponsor, to ensure that newcomers are not given names of individuals who may not be responsive to their request for sponsorship. The Listkeeper and Sponsor Listkeeper will coordinate to ensure that when someone unsubs, if that person is listed on the Sponsor List, her name will be deleted there, as well.