2003 Business Meetings
January
The doors of the business meeting remain open to all members for the duration of the meeting. If you haven't already done so, please familiarize yourself with the Group Conscience Guidelines, which describe how we conduct GROW business.
Business meetings move along quickly according to a pre-determined timeline. If you are joining a meeting already in progress, please review the summary provided here before posting to the list.
GROW BUSINESS MEETING: January 2003
Quarterly Reports
Trust Servant Status: All positions have been filled:
Weekly Listkeeper: Lorraine
Sponsor Liskeeper: Josee
Business Agenda: There is no business other than the filling of trusted servant openings.
As of January 12, we have decided to keep the business list open for the purpose of posting the OSC discussion summaries.
Topic #1: What Is An On Line Group?
Topic #2: How can the Internet best be used to provide AA recovery literature to those who need it without infringing on AAWS copyrights? Are there subjects for which OSC should write and publish original AA literature online? If so, how should such a capability be organized?
Topic #3: Can online AA help to reach the millions of "special needs" alcoholics (deaf and hard of hearing, bedridden, homebound, remotely located, shift workers, caretakers, etc.) who cannot be adequately served by traditional AA groups?
Topic #4: Are there general anonymity guidelines for online AA members which deal with meeting and posting in the online environment?
Topic 5: How can world unity of the AA Fellowship be enhanced, addressing differences in media (online vs face to face, mail correspondence, other media) and language and cultural barriers?"
Minutes, GROW Business Meeting January 6-11, 2003
Our quarterly business meeting was opened by Cheryl T. (Business Chair) on January 6.
Judi N, announced that the following positions are open.
Birthday Listkeeper.... OPEN
Weekly Leader Listkeeper....OPEN
Quarterly reports are available on the GROW homepage.
Gigi has provided us with an in-depth summary of the January OSC topic discussions
.Topic #1: What is an Online A.A. Group?
Agenda Items
There are no agenda items except for Trusted Servant openings.
Grateful In Service.
Judi N. GROW secretary
"Attitude is Averything"
April
The agenda below is a summary for review only. Here's what's on the table for this quarter's meeting.
GROW BUSINESS MEETING AGENDA: April 2003
- -Quarterly Reports -Trusted Servant Openings
- Welcomer
- 12 Step Listkeeper
- Backup 12 Step Listkeeper
Thanks to the newest volunteers: Mage B. Business Chair; Danna M., Greeter, Kris, Birthday Listkeeper, and Laura B., back-up listkeeper.
-Business
- [1] OSC PARTICIPATION
A. Shall GROW attend the OSC-3 in July? (Requested by Gigi)
B. Shall GROW formally participate in (endorse) OSC? (Requested by Annette) - [2] OSC LITERATURE NEEDS
Does GROW perceive a need for web based meeting literature and if so how much?
(Requested by Gigi) - [3] GSC REP
OSC will vote on the terms of office for General Service Conference
Representatives. Gigi is requesting input for OSC vote in July 2003) - [4] OIAA
Discussion of GROW's involvement in OIAA (Suggested by Terri) - [5] WEEKLY LEADER
Weekly meeting leader no-show procedure and back-up plan (Suggested by Terri).
Again, please do not respond to this summary. If you have concerns, questions, or other issues that you feel should be discussed during this meeting, please let me know as soon as possible. Thank you!
Cheryl T., Chair
===================
Minutes, GROW Business Meeting April 7-14-2003
The business meeting was opened by Cheryl T. chair, on April 7, 2003
Judi N. , secretary announced that the following Trusted Servant positions were open:
- Business Chair
- Listkeeper backup:
Cheryl D. as backup listkeeper will assume the Listkeepers position but we will need a backup for her. - Greeter (1)
- Welcomers (2)
- 12-Step Volunteer Listkeeper
- Backup 12-Step Volunteer Listkeeper
- Agenda Item #1: OSC PARTICIPATION
A. Shall GROW attend the OSC-3 in July 2003?
B. Shall GROW formally participate in (endorse) OSC?
It will be recorded as group decision by consensus that GROW will be a member of the Online Service Conference and our GSR will attend the next meeting in July, 2003. This decision comes with a cautionary reminder that we will continue to pay attention to what is said and done at OSC. - Agenda Item #2: OSC LITERATURE NEEDS
Does GROW perceive a need for printed material specific to online A.A., and if so what online pamphlets would GROW members like to see made available?
Cheryl T. summarized all comments from the group for Gigi to use as she sees fit during the next OSC meeting. - Agenda Item #3: OSC REP
Do we want OSC to adopt a two year term of office for General Service Conference Representatives?
This will be recorded as a decision by consensus that the OSC guideline for the term of office for OSC Representatives should be two years.
===================
Minutes, GROW Business Meeting April 15-24-2003
Judi N., secretary, announced that the following Trusted Servant positions were filled: Mage B. Business Chair; Danna M. Greeter; Diane N. Welcomer; Kris Birthday Listkeeper. Thank you all for volunteering....!!!
Trusted Servant positions still needed: Backup Listkeeper; Welcomers (1); 12-Step Volunteer Listkeeper; Backup 12-Step Volunteer Listkeeper. Please feel free to step up and volunteer or nominate some deserving person... %^)
- Agenda Item #3C: GSR JOB DESCRIPTION
Shall GROW revise the guidelines of an existing TS position to include OSC representation; or shall GROW create a new TS position and guidelines to represent us at OSC?
It was agreed to change the current GSR job description to include OSC Rep duties. It will be added to current list of duties and recorded as follows: (*Subscribe to the Online Service Conference (OSC) as a representative for GROW, participating in the twice-yearly meetings as the primary voter for our group.
*Receive group input via the GROW business list and express the group conscience to OSC.)
Full description of GSR duties can be found on our website.
- Agenda Item #4 OIAA
Shall we reconsider our membership in OIAA?
It was agreed to re-evaluate our continued participation and financial support with OIAA at our October business meeting. Our OIAA representative will inform OIAA of this decision. - Agenda Item # 5: TS REVIEW
Discussion in progress:
Review Responsibilities of Trusted Servant positions and discuss solutions aimed at solving some problems with the current process.
July
Minutes, GROW Business Meeting July 1-4-2003
Our quarterly business meeting was opened by Mage B. on July 1, 2003Judi N., secretary, announced that the following Trusted Servant positions were open:
- Co-Archivist
- Birthday Listkeeper
- ( 1 ) Greeter
- Secretary
- Sponsor Listkeeper
- Weekly Meeting Lead Listkeeper
- OIAA Rep
- Alternate OIAA Rep
TS positions that have been filled are:
- OIAA Representitive: Karen W.
- Weekly Meeting Lead Listkeeper: Josee B.
- Co-Archivist: Judi N.Thank you all for volunteering....!!!
Trusted Servant positions still needed:
- Birthday Listkeeper
- ( 1 ) Greeter
- Secretary
- Sponsor Listkeeper
- OIAA Alternate Representitive
Please feel free to step up and volunteer or nominate some deserving person... %^)
- Agenda Item #1: Archive digests only.
A consensus was been reached and our Archivist can now begin to archive our meetings in digest form. - Agenda Item #2:
Shall GROW allow Karen the option of requesting contribution checks be made out to her personally for deposit into the account she maintains for GROW?
A consensus was reached that we approve allowing the option, *if necessary*, checks to be made out to Karen instead of GROW. This will NOT be a permanent revsion to the Treasurer's job description. - Agenda Item #3, "3. Should the list allow HTML email (formatted mail)."
This will be submitted to the list in a separate post July 5 for discussion during the week July 5 through 8.
Respectfully submitted
Judi N. GROW secretary
===================
Minutes, GROW Business Meeting July 5-9-2003
Judi N., secretary, announced that the following Trusted Servant positions were still open:
- Birthday Listkeeper
- ( 1 ) Greeter
- Secretary
- Sponsor Listkeeper
- OIAA Alternate Representitive
Please help.....we can't run this group without your help....
Agenda Item #3, "3. Should the list allow HTML email (formatted mail)." This will be submitted to the list in a separate post July 5 for discussion during the week July 5 through 8. The discussion has been extended for an additional 4 day segment for more feed back.
Respectfully submitted
Judi N. GROW secretary
===================
Minutes, GROW Business Meeting July 13-17, 2003
All TS positions that have been filled are:
- OIAA Representitive: Karen W.
- Alternate OIAA Rep Nancy C.
- Weekly Meeting Lead Listkeeper: Josee B.
- Sponsor Listkeeper Josee B
- Co-Archivist: Judi N. Greeter Jean L.
- Secretary Helen H.
Thank you all for volunteering....!!!
Recap:- Item #1. We have agreed that the Archivist will archive digests.
- Item #2. We had a consensus that checks *may* be made out to our Treasurer Karen.
- Item #3. The topic of not allowing HTML was tabled until October.
- Item #4. We have had a consensus in changing the Birthday Listkeeper's TS Requirements.
- Item #5. to delete as small section of the Listkeepers responsibilities.
(see below)
IS AT THIS TIME:
q.. Advise Meeting Leader Listkeeper, Sponsor Listkeeper, and Birthday Listkeeper of non-temporary unsubs and E-mail address changes.
DELETE:
q.. Advise Meeting Leader Listkeeper, Sponsor Listkeeper, and Birthday Listkeeper of non-temporary unsubs and E-mail address changes.
Respectfully submitted
Judi N. GROW secretary
October
GROW BUSINESS MEETING AGENDA: October 2003
=============================================
Quarterly Reports
Archivist, Greeter, GSR, OIAA, Treasurer, Secretary, Steering Committee and Listkeeper reports
Trusted Servant Openings
Steering Committee Member at Large
Business: No business other than the above trusted servant openings to fill.
Business Update - Oct. 9, 2003
Secretary requested the following job definition be presented to the business list for approval.
---------------------------------------------------
SUGGESTED JOB DESCRIPTION FOR MEMBER(S) AT LARGE
- 1 year term
- 1 year sobriety
- Participate in quarterly business meetings
- Work with other members of the Steering Committee
- Have some understanding of the 12 Traditions and GROW guidelines
- Review all posts from Steering Committee and respond within 48 hours
- Provide a mailing address and phone number for SC Emergency Contact
List
- Be able to "copy, paste and save to a folder."
GROW Business Meeting
MINUTES, OCTOBER 1 - 4, 2003
On October 1, 2003, Chair Mage B. opened the business meeting with the the Traditions and the Serenity Prayer. Other than quarterly reports and the filling of trusted servant positions, there were no discussion items on the agenda.
The following quarterly reports were posted: Archivist, Greeter, GSR, OIAA, Treasurer, Secretary, Steering Committee Recording Secretary and Listkeeper.
The following trusted servant positions have been filled. Addresses are provided for both outgoing and incoming trusted servants for those who wish to thank them.
12-Step Listkeeper - for term 10/3 - 4/04
Outgoing: Valerie
Incoming: Annette A.
12-Step Listkeeper Back-Up - for term 10/03 - 4/04
Outgoing: Bronwyn T.
Incoming: STILL OPEN
Welcomer(s) - for term 10/3 - 4/04
Outgoing: Myrna
Incoming: Louise H
Outgoing: Diane N.
Incoming: Diane N.
SC Member(s) at large - for term 10/03 - 10/04
Outgoing: Jean L.
Incoming: Kris E
Outgoing: Kellie
Incoming: STILL OPEN
Birthday Listkeeper - for term 10/03 - 4/04
Outgoing: Kris M.
Incoming: Laurie T.
Treasurer- for term 10/03 - 10/04
Outgoing: Karen W.
Incoming: STILL OPEN
This completes the minutes for Oct. 1 - 4, 2003.
Cheryl Thomas, Secretary
_______________________
GROW Business Meeting
MINUTES, OCTOBER 9 - 12, 2003
TRUSTED SERVANTS:
All of the open trusted servant positions were filled, as follows:
12-Step Listkeeper
Outgoing: Valerie
Incoming: Annette A.
12-Step Listkeeper Back-up
Outgoing: Bronwyn
Incoming: Bronwyn
Welcomer(s)
Outgoing: Myrna
Incoming: Louise H
Outgoing: Diane N.
Incoming: Diane N.
SC Member at large
Outgoing: Jean L.
Incoming: Kris E
SC Member at large
Outgoing: Kellie
Incoming: Nancy C.
Birthday Listkeeper
Outgoing: Kris M.
Incoming: Laurie T.
Treasurer
Outgoing: Karen
Incoming: Cindy N.
==========================================
BUSINESS:
AGENDA ITEM #1:Job Description, Steering Committee (SC) Member at Large Two group members requested a job description for the open position of SC Member at Large. The Steering Committee reviewed archives and confirmed that GROW had a description of SC purpose and duties, but no specific description for the Member at Large job duties. A proposed description was drafted. The Chair posted the proposed job description to the Business List and asked for head nods.
MEMBER AT LARGE
- 1 year term
- 1 year sobriety
- Participate in quarterly business meetings
- Work with other members of the Steering Committee
- Have some understanding of the 12 Traditions and GROW guidelines
- Review all posts from Steering Committee and respond within 48 hours
- Provide a mailing address and phone number for SC Emergency Contact
List
- Be able to "copy, paste and save to a folder."
There were no objections.
============================================
This completes the minutes for Oct. 9 - 12, 2003.
Cheryl Thomas, Secretary