GROW

Grateful Recovering Online Women

2015 Business Meetings

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April 2015
October 2015

Business Meeting - April 2015

Incoming and Outgoing Trusted Servants

We are happy to take this opportunity to thank our outgoing Trusted Servants (TSs). Thanks to each of you for your invaluable service to GROW! There have been times when you have gone above - and beyond - for our group, and it is very much appreciated!! Please convey your thanks (privately please) to these outgoing Trusted Servants:

And ~ drum roll, please! Below is a list of our new Trusted Servants! Many thanks to each of you for volunteering your time to GROW. Again, please convey your thanks privately to our incoming Trusted Servants:

April Contents

Secretary's Report

The following rotating positions have been filled as of 4/1/15

April Contents

Listkeepers' Report - April 2015

Our membership as of April 3, 2015 is 201 Regular list members and 18 digest members (this number is always a little larger than our actual count, because some members have two subscriptions - one for regular posts and one for digests and some members have 2 regular list addresses.

In November 2014, as per an earlier group conscience decision, the listkeepers conducted the annual roll-call (please see the archived minutes at http://www.g-r-o-w.com/members/biz/arch/2013.htmfor details about this). At the start of the roll-call, the list had about 250 members. The roll-call was conducted over a 3-week period, during which the listkeepers asked members to respond to the listkeepers as "present." At the end of the three-week period, those who had not responded to the roll call were unsubscribed from the list. We ended with 162 members. Some of those who had been unsubbed contacted us to be reinstated.

We tried allowing HTML formatting in December 2014 but there was an instance in January 2015 (a post came to the list with inappropriate graphic religious references) that caused us to revert to our original settings. For the past three weeks, we tried again with different settings as recommended by one of GROW's founding members and the results so far seem acceptable to our members, there have been no complaints! But we do ask our members to consult our Etiquette when posting to GROW.

I want to thank outgoing co-listkeeper Jean for her great service to GROW in the past two years. Looking forward to working with the new co-listkeeper, Carol C. for the next year! I also want to thank Louise H, who worked as my Greeter for the past year and to Carol C who worked as Jean L's Greeter, both ladies were excellent Greeters. Laura B will be working with me as Greeter for the next year and Jean L will be working as Carol C's Greeter.

April Contents

OIAA Representative Report

Online Intergroup Agenda - March 2015
Officer, Committee and Group Reports (March 1 to 7)

OIAA Business (March 1 to 7)
Discussion Topics (March 8 to 31)
Call For Motions (March 26 to 31) Important Information

1. REPORTS (March 1 through 7) The first week of each month is a time for reports. This is an opportunity for the office holders, committee chairs and member groups to communicate with the Online Intergroup Assembly. It also is a time for the Online Intergroup members to ask questions of your trusted servants or make comments. Reports from member groups are welcome and encouraged. A group report could be an update as to your groups business or announcement of special meetings being held, suggestions for the good of OIAA, solutions and interesting topics. Anything you consider relevant and which may be of interest to the groups comprising this assembly.

2. BUSINESS: (March 1 through 7) NEW BUSINESS - None OLD BUSINESS - Minority opinion on Ann's motion is ending

3. DISCUSSION TOPICS: (March 8 thorugh 31) Please wait until March 8th to begin discussion Tradition - Lead share - TBA 1.(short form) Our common welfare should come first; personal recovery depends upon A.A. unity. 1.(long form) Each member of Alcoholics Anonymous is but a small part of a great whole. A.A. must continue to live or most of us will surely die. Hence our common welfare comes first. But individual welfare follows close afterward. Concept I - Lead share - (TBA) Concept I: Final responsibility and the ultimate authority for A.A. world services should always reside in the collective conscience of our whole fellowship.

4. CALL FOR MOTIONS (March 26-31) Motions can be made at anytime by voting members. The Chair will call for motions during the dates of January 26 through 31.

5. IMPORTANT INFORMATION DECORUM
In the Intergroup business meeting, all participants should keep in mind that everyone who is on the list shares responsibility with the Chairperson for keeping order. The following are not allowed in the business meeting:

multiple posts in a brief time period intended to disrupt the proceedings
offensive or aggressive posts
personal attacks or insults
Self-expression is encouraged, but replies should address the issue at hand, not an individual with whom you may disagree*.
Do not use HTML (use plain text when sending to the assembly) or include attachments in your messages. They will bounce to the Listkeeper.

Members-only Section of the Website. The members' pages may be access by clicking the "OIAA Members" link on the home page at: http://www.aa-intergroup.org/index.php.
The direct URL is: http://www.aa-intergroup.org/login.php
Username:imone2
Password: letmein

The Open Forum (TOF) On the Web: http://health.groups.yahoo.com/group/TheOpenForum/
Subscribe: TheOpenForum-subscribe@yahoogroups.com
Unsubscribe: TheOpenForum-unsubscribe@yahoogroups.com
List owner: TheOpenForum-owner@yahoogroups.com
Post message: TheOpenForum@yahoogroups.com

April Contents

Treasurer's Report
September 2014 through April 2015
PayPal Contributions
284.21
Check Donations
140.00
OIAA Checks that did not get sent
350.22
Interest Earned
0.32
Dean Collins - Server donations
-84.00
Check to GSO
-611.35
Balance - Prudent Reserve
79.50

April Contents

General Service Representative (GSR) Report

There is a great deal of excitement at the AA General Service Office as we approach the 80th anniversary of AA! Preparations are being finalized for the 2015 International Convention which will take place July 2-5, 2015 in Atlanta, Georgia, where it is anticipated that more than 50,000 formerly hopeless alcoholics will come together in sobriety to celebrate "80 Years -- Happy, Joyous and Free." If you are interested in attending, registration will remain open throughout the convention and there is plenty of room at the Georgia World Congress Center to welcome all registered attendees for the hundreds of AA meetings that will occur and there is ample seating in the Georgia Dome for the Big Meetings that will take place on Friday and Saturday evenings.

Coming up very soon ~ April 19-25, 2015 will mark the 65th Annual Meeting of the General Service Conference of Alcoholics Anonymous in the U.S. and Canada. Comprised of 93 delegates from across the U.S. and Canada, along with the 21 trustees of the General Service Board, directors and staff of AAWS and the Grapevine, the 2015 Conference will be the culmination of many months of hard work throughout the U.S./Canada Fellowship. Known as AA's annual business meeting, the Conference will address a host of items of interest to the Fellowship as a whole and reflect on AA's upcoming anniversary with the theme, "Celebrating 80 Years of Recovery, Unity and Service -- the Foundation for Our Future." This event will be held at the Crowne Plaza Times Square, NY, NY.

"Box 4-5-9" is an AA publication that has been around almost as long as the General Service Office has existed The first issue was mailed out in 1940, typed in letter format on an 8-1/2" x 11" mimeograph paper with the headingAA Bulletin. It was created to fill the rapidly growing need for communication from what was then called the Headquarters office to the approximately 150 known groups across the G.S.O.'s postal box number in 1966, and over the years this publication has mirrored the state of the Fellowship. Regular features include news of what's happening in AA service, especially in the areas of corrections, treatment, public information and cooperation with the professional community. Articles share members' experience in the basics of sponsorship, working the Steps and Traditions, home group problems and solutions, as well as what is happening throughout AA in the U.S and Canada. You can subscribe to this informative publication for $3.50 per year or you can obtain a free digital subscription when you register your email on the AA Digital Delivery Service on G.S.O.'s AA website www.aa.org.

April Contents

Agenda - April 2015

Proposals:

1.0 Grapevine Representative
2.1 Suggestion Box
3.1 Change Admin Password
4.1 Trusted Servant Minimum GROW Membership Time
5.1 Backup Greeters / Listkeepers
6.1 Cyber Suite Arrangements (July AA International Convention)
7.1 Tech Support for New Members
8.1 Sponsorship Letter Addition
9.2 Steering Committee Purpose and Functions

April Contents

First Four-Day Discussions

Discussion is now open on agenda 1 items through 8.1 items. We will discuss each one separately for the next 4 days, concluding on Thursday 9 April at mid-day PST (12 noon). I will summarize the discussion and send out notice for further discussion or vote at that time.

Proposal 1.0: Grapevine Rep.
GROW creates a new position, Grapevine Rep.
Rationale: One of the topics for discussion at this year's General Service Conference is expanding the awareness of AA members about the Grapevine, our meeting in print. Many groups have a Grapevine Representative. Since Grapevine now has a very active online presence, many of our members may find it useful, informative and enjoyable. (see results)

List of Proposals
April Contents

Proposal 2.1: Suggestion box.
In order to get more membership participation in making suggestions for business meetings, I propose we ask the members to drop their ideas into a suggestion box.
Rationale: People are intimidated when asked to submit a proposal using specific guidelines.

If the suggestion appears to benefit the majority of the membership, a member of the Steering Committee can assist in putting the idea into proposal form. (see results)

List of Proposals
April Contents

Proposal 3.1: Change Admin Password.
Propose the admin password be changed every two years, starting with this year. Hence, it will be changed with the listkeeper rotation in odd numbered years.
Rationale: Improved security for our list and admin pages. (see results)

List of Proposals
April Contents

Proposal 4.1: Trusted Servant Minimum GROW Membership Time.
Before volunteering for a service position, a member should be in GROW for at least 6 months.
Rationale: Members need to be proficient in understanding how GROW operates. (see results)

List of Proposals
April Contents

Proposal 5.1: Backup Greeter / Listkeepers.
Propose that GROW maintains a list of past Greeters and Listkeepers in the event of an emergency.
Rationale: These are jobs that require training, so Rotating Backup cannot simply step in. Past Greeters can fill in if a Greeter has no online access or other emergency. Same for Past Listkeepers. (see results)

List of Proposals
April Contents

Proposal 6.1: Cyber Suite Arrangements.
Our OIAA Rep will be hosting the Cyber Suite at the AA International Convention in Atlanta in July.
Rationale: GROW's presence at this Suite has a history that we wish to continue. (see results)

List of Proposals
April Contents

Proposal 7.1: Tech support for new members.
Similar to the Temporary Mentor but more for technical issues on how to use email. It can be minimal support for email usage.
Rationale: Some women who look for AA online don't know how to use email in a way that matches our specifications. We don't want to deny them AA. This is similar to offering a ride to an f2f meeting. (see results)

List of Proposals
April Contents

Proposal 8.1: Sponsorship Letter Addition.
I would like to see more information on what a sponsor does and how to choose a sponsor To this end, I would like this added to the only form letter listed in "form letters" for sponsorship. This is my proposal: (see results)

1. A sponsor helps us work the Twelve Steps by providing explanation, guidance and encouragement. This is the sponsor's most important function.
2. A sponsor helps us get established quickly in our Fellowship by explaining basic concepts and terminology and by introducing us to other members.
3. A sponsor encourages us to read the basic text of our Fellowship and to engage in Fellowship activities and service work.
4. A sponsor monitors our progress and confronts us when it is appropriate, and generally helps us stay on the recovery path.
5. A sponsor can confront us on inappropriate behavior.
6. The 12 Steps offer a "design for living" Our new way of life in recovery requires us to change some of our old attitudes, perceptions, beliefs, and behavior by applying these Steps and program principles to our lives. A sponsor guides us in this effort.
7. A sponsor is not our therapist. There is no treatment plan other than working the 12 Steps. All sponsors can do is share their experience, strength and hope concerning their own recovery.
8. A sponsor should not attempt to control our lives or encourage an unhealthy dependence. Our only real dependence should be on our Fellowship and a Higher Power.
9. A sponsor should not take advantage of us or exploit us in any way. A sponsor has a sacred trust toward her sponsee.

Here are some factors to consider in choosing a sponsor
1. Has what we want;
2. Lives in the solution;
3. Walks the talk;
4. Has a sponsor;
5. Emphasizes the Steps;
6. Has more time in recovery than we do;
7. Has worked all 12 Steps;
8. Is available for telephone calls;
9. Emphasizes the spiritual aspect of the program; and
10. Gender is the same as ours - at least has the same sexual interests

Thank you for considering this information as an addition to the already existing sponsorship form letter.

List of Proposals
April Contents

Summary of 1st Four Days of Discussion

1.2 - Grapevine Rep.
GROW creates a new position, Grapevine Rep.
Rationale: One of the topics for discussion at this year's General Service Conference is expanding the awareness of AA members about the Grapevine, our meeting in print. Many groups have a Grapevine Representative. Since GV now has a very active online presence, many of our members may find it useful, informative and enjoyable.

There is a lot of support for GROW to have a Grapevine Rep. Several members had questions about how this would work. Here is what I suggest we do.

Let's form an ad hoc committee to study this and bring it back next October. The ad hoc committee will investigate any and all means that GROW can have a Grapevine Representative.

Some ideas include having the GVR have the magazine subscription and share stories; look into having a group online subscription (if possible); any other ideas this group may suggest.

We can gather information and vote on this in the fall. Volunteers for the committee, please contact me.

This topic is now open for discussion. (see results)

List of Proposals
April Contents

2.1 Suggestion Box
The proposal was withdrawn.

List of Proposals
April Contents

3.2 Change Admin Password.
Propose the admin password be changed every two years, starting with this year. Hence, it will be changed with the listkeeper rotation in odd numbered years.

We are ready to vote on this proposal. Please say Yes, I'm in favor, or No, I oppose. (see results)

Send your private votes to me at telperion.1214@gmail.com or public votes to the business list at GROW-business@oso-aa.org

List of Proposals
April Contents

4.2 TS Minimum GROW Membership Time.
Before volunteering for a service position, a member should be in GROW for at least 6 months.
Rationale: Members need to be proficient in understanding how GROW operates.

This proposal generated some interesting questions, which we need to look at. Who will be the person or persons responsible for keeping track of how long someone has been a member? The Listkeepers? The Greeters? Both have information about when members join.

Also, perhaps we could use the term, suggested. Some suggested language is:
minimum of ___ months membership in GROW is suggested to ensure there is a good understanding of how GROW functions. When we put out a notice that a particular TS job is available, we could remind members that a minimum of ___ months of membership in GROW is suggested....

It has also been suggested that this be placed with the Common Duties of Trusted Servants on our web site.

Please, let us continue discussion of how this can be implemented, during our next Segment. (see results)

List of Proposals
April Contents

5.2 Backup Greeter / Listkeepers.
Propose that GROW maintains a list of past Greeters and Listkeepers in the event of an emergency. Rationale: These are jobs that require training, so Rotating Backup cannot simply step in. Past Greeters can fill in if a Greeter has no online access or other emergency. Same for Past Listkeepers.

This Proposal needs a bit more discussion:

Let's please try to narrow this down to a concrete suggestion in our next Segment, so that we may vote on it in Segment 3 (April 14 - 17). (see results)

List of Proposals
April Contents

6.2 Cyber Suite Arrangements.
 Our OIAA Rep will be hosting the Cyber Suite at the AA International Convention in Atlanta in July.
Rationale: GROW's presence at this Suite has a history that we wish to continue.

I brought this proposal to the meeting. Nicole, our OIAA Rep, brought it to me and I took it to the Steering Committee. There were so many questions that I thought we could discuss them in the business meeting. Nicole will be attending the AA International Convention in Atlanta, July 2 - 5. I suggested that she go ahead and schedule a time slot for GROW while time slots were easily available. She was able to arrange for Friday, July 3, from 2 - 4 p.m., to the best of my knowledge.

Thinking we could discuss any other concerns in the business meeting, I put it on the agenda. It seems to have caused more confusion than anything else.

If our members think we need to vote on Nicole's presence at the International, please state this and why you think so during this next segment. If there are any other concerns about Nicole hosting this suite, please bring them to the business meeting during this segment. If you have no concerns, then please show Nicole your support. She is at nicole517_99@hotmail.com. (see results)

List of Proposals
April Contents

7.2 Tech support for new members.
Similar to the Temporary Mentor but more for technical issues on how to use email. It can be minimal support for email usage.
Rationale: Some women who look for AA online don't know how to use email in a way that matches our specifications. We don't want to deny them AA. This is similar to offering a ride to an f2f meeting.

We do not have anything like a consensus on this Agenda Item. 5 Yes's, 4 No's and 2 More Discussion show that we need to figure out how to do this. Our Secretary has expressed clear need for it, and our Listkeepers and Greeters also have.

That said, our Greeter Letter #2 explains everything that most new members should need to know. It was strongly emphasized to me when I joined GROW to Print. This. Out.

Some members seem less capable of following our etiquette than others. For these members, where do they turn? How much "help" can we offer? A simple question is one thing; members who consistently do not "get it" are something else.

If you have more to add to this discussion, it is most welcome! Can it be added to one position? Shared among several? (Greeters, Listkeepers, Temporary Mentor, Secretary -- all come to mind.)

Please comment. (see results)

List of Proposals
April Contents

8.1 Sponsorship Letter Addition.
 I would like to see more information on what a sponsor does and how to choose a sponsor. To this end, I would like this added to the only form letter listed in form letters for sponsorship. This is my proposal (see above).

I confess I did not perform my due diligence when I put this on the Agenda. I asked the Proposer to do it, and she requested that I not post the Proposal until she could do it. My bad; I apologize to this group. We have a link to the pamphlet on Sponsorship on our web site, on the page titled "Available Online Sponsors." Practically every response has been in favor of what we already have.

I do not wish to re-invent the wheel. No one else does either. Per the request of the Proposer, I withdraw this proposal. We already do what everyone was suggesting!

List of Proposals
April Contents

9.2 NEW: Steering Committee Purpose and Functions
Develop a description of the purpose and functions of the GROW Steering Committee.
Rationale: The exact role, duties and functions of the GROW Steering Committee have not been documented on our website. By clarifying the role of this Committee and posting it on our website, all members will benefit by knowing how it functions and how to access it.

Page 23 of the AA pamphlet (p-16) does a pretty good job of describing what a Steering Committee does:

Why Have a Steering Committee? Some groups have steering committees. At steering committee meetings, questions related to group practices, selecting a slate of candidates for office, and other group issues often are tackled first by the steering committee (or group service committee), which goes to the group for its members group-conscience decision. In many cases, the officers and/or past officers make up the committee, which usually meets at regularly scheduled times. For a small group, a steering committee composed of three to five members has been found to work well. For larger groups, 12 or more members provide a better cross-section of group experience and can share the workload more easily. In some groups, a rotating committee (with members rotated on and off periodically) serves the same purpose as a steering committee.

Perhaps this could be a basis for a start. (see results)

List of Proposals
April Contents

Second 4-Day Period - Results and Next Steps

Proposal 1.0: Grapevine Representative: GROW creates a new position, Grapevine Rep.

After discussion, we have talked about forming an ad hoc committee to determine the feasibility of this item. The Committee will report back in the October business meeting. We will vote on the amended proposal (see 1.3 below) which tables adopting a GVR until a committee reports back in October.

In this next 4-day segment, April 14 - 17, we will vote on tabling the following proposal and forming an ad hoc committee to study it. I already have several volunteers for this: Tanya, Cheryl B., Michelle M. If you would like to volunteer for this ad hoc committee, please write to me at: telperion.1214@gmail.com.

We will vote on this proposal -- as follows -- during the next 4-day segment, from April 14 - 17. (see results)

1.3 Grapevine Rep: Table the motion to create a new position of GVR, and create an ad hoc committee to study the proposal.

List of Proposals
April Contents

Proposal 3.2: Listkeepers' Administrative Password: Propose the admin password be changed every two years, starting with this year. Hence, it will be changed with the listkeeper rotation in odd numbered years.

This motion has passed.
18 Yes votes, 0 No votes. The proposal passes for the Listkeepers to change their password every two years in odd-numbered years.

Listkeepers, please draft a line to add to your job description and send it to the Webkeepers. Is there any other place it needs to be noted?

List of Proposals
April Contents

4.1 TS (Trusted Servant) Minimum GROW Membership of Six Months: Before volunteering for a service position, a member should be in GROW for at least six months.

Much of the discussion centered around where this should be placed and if it should be suggested or required. VOTE pending in Segment 3.

We will vote on this proposal -- as follows -- during the next 4-day segment, from April 14 - 17. (see results)

4.3 It is strongly suggested that GROW members who wish to be Trusted Servants have at least 6 months of membership in GROW, unless it is otherwise provided in the job descriptions.

If this passes, the Webkeepers will insert this into job description under Trusted Servant Common Duties.

List of Proposals
April Contents

5.1 Backup Greeters and Listkeepers: GROW will maintain a list of past Greeters and Listkeepers in the event of an emergency.

Discussion about how this might be done, and explanation from the listkeepers about why it has been requested. VOTE pending in Segment 3.

This proposal -- as follows -- will be voted on during the next 4-day segment, from April 14 - 17. (see results)

5.3 Current Greeters and Listkeepers may put out a request to the membership for all past Greeters and Listkeepers who are willing to be on a backup list for times when they may be needed.

List of Proposals
April Contents

6.1 Cyber Suite: Our OIAA Rep will be hosting the Cyber Suite at the AA International Convention in Atlanta in July.

This item meant for discussion only; no vote needed. Nicole, our OIAA Rep, has our support for hosting the Cyber Suite for 2 hours on Friday, July 3, from 2 - 4 p.m. at the AA International Convention in Atlanta. Thank you all for your support of Nicole as she attends the AA International Convention and hosts the Cyber Suite on Friday, July 3 from 2 - 4.

List of Proposals
April Contents

7.1 Tech Support for New GROW Members: Similar to the Temporary Mentor but more for technical issues on how to use email. It can be minimal support for email usage.

This item still has mixed responses. Some are in favor and some are not; most want it limited if provided at all. VOTE pending in Segment 3.

Please cast your vote on this proposal -- as follows -- from April 14 - 17. (see results)

7.3 GROW will supply limited technical support for new members who are not familiar with email. This will be covered by the Temporary Mentor.

List of Proposals
April Contents

9.2 *NEW* Steering Committee Purpose and Functions: Develop a description of the purpose and functions of the GROW Steering Committee.

10 members like it, provided we form an ad hoc committee to pursue it, and we keep it simple. We must vote to table the proposal and form a committee that will report back to us in the October meeting. VOTE pending in Segment 3. At this time I would like to request members who are interested in pursuing this to volunteer for the ad hoc committee. Please contact me at: telperion.1214@gmail.com

We will vote on this proposal -- as follows -- during the next 4-day segment from April 14 - 17. (see results)

9.3 Table the agenda item to develop a description of the purpose and functions of the GROW Steering Committee, and create an ad hoc committee to study this proposal.

List of Proposals
April Contents

Summary of Second 4-Day Period

1.3 Grapevine Representative
Table the motion to create a new position of Grapevine Rep and create an ad hoc committee to study the proposal.

Results: 14 in favor, none opposed. This item passes.
Since no one opposed this item, there is no need for Minority Opinion.

List of Proposals
April Contents

1.4 GVR Ad Hoc Committee
I have 3 volunteers for the ad hoc committee (Tanya, Cheryl, and Michelle). If you have offered to be a member and I have inadvertently missed you, please contact me at telperion.1214@gmail.com.

This ad hoc committeee will need a chair person, and a report will be due to the business meeting in October. Delegation is part of the job of the biz chair, so if no one volunteers, I will assign someone. So don't all jump up at once!

List of Proposals
April Contents

4.4 Trusted Servant Minimum GROW Time
It is strongly suggested that GROW members who wish to be Trusted Servants have at least 6 months of membership in GROW, unless it is otherwise provided in the job descriptions.
Results: 15 in favor, none opposed. This item passes.

This item passed with 15 in favor and none opposed. There is no need for Minority Opinion on this item.

Webkeepers, please add this to the Trusted Servant Common Duties.

List of Proposals
April Contents

5.4 Backup List for Greeters and Listkeepers
Current Greeters and Listkeepers may put out a request to the membership for all past greeters and listkeepers who are willing to be on a backup list for times when they may be needed.

This item passed with 13 in agreement and 2 in disagreement.

The 2 ladies who disagreed make up what is known in AA as the "minority opinion." The next 4-day segment, from April 18-21, is the opportunity for the minority to express their feelings about why this item is not needed. If they succeed in changing anyone's mind who voted for the item, they can call for a re-vote. Therefore, ladies who voted against this item, please state why you voted against this, if you wish. If you do not wish, the vote will stand as is. (see Minority Opinions).

If anyone changes their mind after seeing the minority opinion, please contact me through this list or at my email telperion.1214@gmail.com.

List of Proposals
April Contents

7.4 Tech Support for New Members
GROW will supply limited technical support for new members who are not familiar with email. This will be covered by the Temporary Mentor.

This vote was a much closer call than any of the others. With 11 members opposed to this item, and 6 in favor, we have a more substantial Minority Opinion.

Ladies who voted *for* this item, please feel free to state why you chose to vote in favor of it.

If anyone who voted against it feels called to change her mind, please contact me privately at telperion.1214@gmail.com or publicly via the business list.

With such a close vote, this item has the greatest potential of reaching a re-vote. This is unique to AA.

I quote from the pamphlet, 12 Concepts Illustrated, Concept V:

"Even after extensive debate on an issue, followed by a vote in which a "substantial unanimity" is reached, those opposed are polled individually to see if they wish to speak further to their minority view. In fact, numerous instances can be cited in which this minority view is so compelling the Conference has then reversed itself. This is AA's "Right of Appeal" in action, and Bill says the same principle should apply to meetings of our area committees, trustee committees and boards. On an issue of grave importance, the minority has the actual duty of presenting its views."

The AA Service Manual says essentially the same thing on page 22 in the section on The 12 Concepts for World Service.

List of Proposals
April Contents

9.4 Steering Committee Definition and Purpose
Table the agenda item to develop a description of the purpose and functions of the GROW Steering Committee, and create an ad hoc committee to study this proposal.
This item passes.

This item passed with none opposed, so no minority opinion is needed.

At this time, all who are willing to be part of an ad hoc committee to study this proposal, please contact me either privately at telperion.1214@gmail.com or publicly on the GROW business list.

List of Proposals
April Contents

5.4 Backup List for Greeters and Listkeepers - Minority Opinion(s)

I voted no on this proposal for a number of reasons: 1) Who is going to be responsible for keeping the "list?"; 2) Who is going to be responsible for keeping the list up to date over the years as members come and go?; 3) I don't feel it's necessary to "keep a list." If a current greeter or list keeper is experiencing difficult circumstances in life that inhibit her ability to do her job, it's as simple as sending out a "help needed" letter to the general membership asking for anyone who has held this position in the past, to fill in while the person who is in office needs to step away. I personally think we are complicating a very simple matter; and 4) if you feel it necessary, we can add a blurb to the secretary job description that she has the ability to place a call for help and replace the current officer in case of emergency, either temporarily or for the duration of the term.

Thank you allowing me to express my minority opinion explaining why I disagree with the proposal of a backup list for Greeters and Listkeepers. These are crucial positions within GROW and having past experience would indeed be helpful in times of need. However I feel that this action adds unneeded complexity and goes against the philosophy of "keeping it simple". I feel this proposal adds another layer of administrative duties and protocol in updating and maintaining the lists. For instance - who would create and maintain this list? How would we ensure that the list is current and up-to-date? I feel it would be better to have the secretary put a simple call out to the group requesting urgent help to fill-in the vacant (Greeter and/or Listkeeper) position preferably from those that have occupied the respected position the past so that they can tackle the task at hand. I feel these instructions could be added to Secretary trusted servant description with a one line instruction stating that prequisite. So in summary, I feel that this proposal as it is written adds 1) unneeded complexity going against the philosophy of "keeping it simple", 2) has some administrative components that could be a nightmare to maintain and update. And lastly 3) this essence and purpose of this proposal could be simply achieved by having the secretary add the perquisite of having served in the position before filling it in for the term needed in the urgent request.

Thanks for the opportunity to hear the "minority opinion." I have changed my opinion (for what it's worth). I agree that this Proposal (5.4) adds unneeded complexity and administration. I prefer to"Keep it Simple" and I agree with the suggestions that Tanya and Laurie have made.

I too have changed my mind, given what has been put forward by both Tanya and Laurie. I am going for the 'keeping it simple' option, which, in this case, I think is just that the listkeepers ask for previous greeters/listkeepers to volunteer if and when needed.

I too have changed my vote. Thank you for the expressed minority opinion. Between us we can keep it simple.

I, too, have changed my mind and I Do Not Agree with either Proposal 5.1 or 5.4 as written because, in my opinion, it is not necessary to maintain a list of past Greeters & Listkeepers in the event of an emergency. Only the Greeters & Listkeepers know when one of them will be away for an extended period of time and they can call on former members who have held the position to help out. I can't imagine a GROW member refusing to help out regardless of the circumstances - whether or not they are on a backup list. Also, I Do Not Agree with the Minority Opinion that the Secretary should maintain some sort of list.

I, too, have changed my opinion and feel that keeping it simple is the best policy.

List of Proposals
April Contents

Summary of Final 4 Days

Revised Proposal 5.5: Backup for Greeters and Listkeepers
In the event that the current Greeter and / or Listkeeper is unable to complete the task of their respected positions, the Secretary can put out a call to the membership for help to fulfill those tasks needed until the current Greeter and / or Listkeeper issue is resolved. The Secretary's call to the membership would include a prerequisite of having served in those requested positions so that they may assume those duties quickly and efficiently.
This item PASSES with 16 in favor and zero opposed.

Webkeepers, please add this to the Secretary description on our web pages.

During this segment, the group voted on 5.5, the revised version of the motion to back up our Greeters and Listkeepers. Five members (at least) decided to change their votes after minority opinion was expressed. The item was re-worded during Segment 4 after the first few members offered to change their votes. The vote was taken during this segment and the item passed, 16 in favor and none opposed.

Also, members were asked to volunteer for the ad hoc committees.
One ad hoc committee is to study the proposal for a Grape Vine Rep.
The other ad hoc committee is to review the purpose and functions of the Steering Committee.

The meeting is now adjourned.

List of Proposals
April Contents

Business Meeting - October 2015

The October 2015 Business Meeting (GROW-BUS) is now open. If you wish to participate, please send an email to the following address requesting to join the Business List: grow-owner@oso-aa.org - if you have not already done so.

Greetings, and welcome to the October 2015 Business Meeting of Grateful Recovering Online Women (GROW). I am Gigi, a recovering alcoholic, and your Business Chair for this meeting. Thank you for participating!

This is a closed meeting, open only to members of GROW, for the discussion of business as it relates to our group. Our business meetings run in four-day segments and last no more than 29 days.

I will post each Agenda item, one by one, in separate emails and ask that you respond to each accordingly. This makes it easier to “tally” the responses and suggestions to each item. We will have a four (4) day period of open discussion on each Agenda item. This, hopefully, will allow all members regardless of work schedules, time zones, etc. to participate and comment. At the beginning of the 5th day, I will post the results/consensus of our discussions.

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Before we begin, let’s have a moment of silence to reflect on why we are here, followed by the Serenity Prayer. "God, grant me the serenity to accept the things I cannot change, courage to change the things I can and the wisdom to know the difference. Amen."

In this Business Meeting, let us be guided by the Twelve Traditions:

  1. Our common welfare should come first; personal recovery depends upon A.A. unity.
  2. For our group purpose there is but one ultimate authority – a loving God as He may express Himself in our group conscience. Our leaders are but trusted servants; they do not govern.
  3. The only requirement for A.A. membership is a desire to stop drinking.
  4. Each group should be autonomous except in matters affecting other groups or A.A. as a whole.
  5. Each group has but one primary purpose – to carry its message to the alcoholic who still suffers.
  6. An A.A. group ought never endorse, finance or lend the A.A. name to any related facility or outside enterprise, lest problems of money, property and prestige divert us from our primary purpose.
  7. Every A.A. group ought to be fully self-supporting, declining outside contributions.
  8. Alcoholics Anonymous should remain forever non-professional, but our service centers may employ special workers.
  9. A.A., as such, ought never be organized; but we may create service boards or committees directly responsible to those they serve.
  10. Alcoholics Anonymous has no opinion on outside issues, hence the A.A. name ought never be drawn into public controversy.
  11. Our public relations policy is based on attraction rather than promotion; we need always maintain personal anonymity at the level of press, radio and films.
  12. Anonymity is the spiritual foundation of all our Traditions, ever reminding us to place principles before personalities.

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Let us all keep in mind our Unity of Service statement from the Grapevine of September 1998:

“Unity seldom means that we all agree on everything. Nor is unity served by setting aside our concerns and conforming to the majority opinion (or the vocal minority) . . . Unity is best achieved by a full hearing of all points of view . . . time for all of those involved to step back from emotional responses . . . as well as careful consideration and prayer for that which will best serve the group or AA as a whole.”

Thank you for being here and for your dedication to GROW.
Respectfully submitted,
Gigi
GROW Business Chair

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Secretary's Report

Ladies I would like to introduce to you the lovely lively women who help keep Grow Growing. Our trusted servants for October to April 2016:

12 Step Volunteer Listkeeper (10/15 - 4/16):
Valerie D. valeried864@gmail.com

Birthday Listkeeper (10/15 - 4/16):
Suzanne MH suzannemareeharris@gmail.com

Sponsor Listkeeper (10/15 - 4/16):
Michelle W michgreen25@yahoo.com

Trusted Servants who make up the Steering Committee:

Business Meeting Chair (10/14 -10/16):
Gigi DeRoin telperion.1214@gmail.com

GSR / OIAA Back-up (10/15 – 10/17):
Tanya Quinn tanyaq42@gmail.com

Greeters (4/15 – 4/16):
Laura Brendon laurabrendon@gmail.com
Jean Le Tarte afgo@cfl.rr.com

Listkeeper (4/14 - 4/16):
Nancy Cullen cybergram@eastlink.ca

Listkeeper Alternate* (4/15 - 4/17):
Carol Compton sandsunandsea70@gmail.com

OIAA Representative (10/15 -10/16):
Gabrielle Johnston gabrielle.s.johnston@gmail.com

Secretary (10/15 - 10/16):
Laurie Crane lazytqh@gmail.com

Temporary Mentor (4/15 - 4/16):
Marti K martijim1@sbcglobal.net

Treasurer (10/15 - 10/17):
Cheryl Baughman wetravelnow@yahoo.com

Webkeeper (non-rotating position):
Danna McDonald dmcd9999@gmail.com

Webkeeper Back-up (10/15-10/17):
Melanye Coursey mkcoursey@embarqmail.com

Weekly Leader Listkeeper (4/15 – 4/16):
Laura Graham lmgraham1989@rogers.com

Immediate Past Business 
Laura Graham lmgraham1989@rogers.com

Immediate Past Secretary
Sue Williams scwill@optonline.net

Immediate Past GSR/OIAA Backup
Susan Gannon srger2245@gmail.com

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Listkeepers' Report

Our membership as of September 30, 2015 is 261. Regular list members 245 and 16 Digest members (this number is always a little larger than our actual count because some members have two subscriptions - one for regular posts and one for digests and some members have two regular list addresses.)

Carol and I have not had any major problems running the list, things have been working quite well. Carol has quickly learned the many and various listkeeping jobs and does them very well. She is a joy to work with and is always eager to learn more.

Our Greeters, Jean and Laura have both been Greeters before as well as being Listkeepers, so they are both well versed in what to do and we all enjoy working together!

Nancy C and Carol C
Co-Listkeepers GROW

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GSR Report

As your General Service Office Representative (GSR), I am happy to report there continues to be LOTS of activity in our AA General Service Office (GSO).

The Alcoholics Anonymous International Convention was held in Atlanta, Georgia, over the weekend of July 2-5, 2015, and there were over 57,000 AA members, family, and friends present to celebrate the 80th birthday of AA!! Plans are already underway for the AA International Convention to be held in 2020, over the July 4th weekend, when AA will celebrate 85 years in Detroit, Michigan.

Regional General Service Office Forums are held regularly around the country. You can check this website www.aa.org for detailed information and online registration. Upcoming Regional Forums are scheduled October 9-11, Southwest, Sheraton Westport Chalet Hotel in St. Louis, Missouri and Nov.13-15, East Central, Crowne Plaza Milwaukee Airport Hotel, Milwaukee, Wisconsin.

In response to the 2015 General Service Conference Advisory Actions the trustees' Literature committee is requesting stories for revision of the following pamphlets:
"A.A. for the Woman" -- revision to include current sharing from women in A.A., including "… stories from women in the military, single mothers, and women of diverse backgrounds.
"A.A. and the Gay/Lesbian Alcoholic" -- seeking stories from A.A. members who are gay, lesbian, bisexual, transgender or gender nonconforming, especially regarding being a newcomer and sponsorship.
"Alcoholics with mental issues" -- requesting a wide range of A.A. recovery experience from members with mental health issues, and from those who sponsor such members."

For all who are sending stories regarding the above three topics, manuscripts should be 500-800 words, double spaced. Please include your complete name, address and email/phone information. The anonymity of all authors will be observed. Entries can be emailed to: Literature@aa.org. Be sure to put the name of the pamphlet / topic you are addressing in the subject line. You may also mail your entry to: Literature Coordinator, General Service Office, Box 459, Grand Central Station, New York, NY 10163. The deadline for submissions is October 15, 2015.

Some of you may wonder how our GROW contributions to the GSO are used. Here is a sampling of your AA GROW contributions at work at the A.A. General Service Office:

As you can see, our A.A. General Service Office is active in "carrying the message"!

Respectfully submitted,
Susan G
General Service Office Representative (outgoing)

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Treasurer's Report

No activity in this cycle.

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Old Business

  1. GVR position proposal, from ad hoc committee.
  2. SC discussion terminated, no ad hoc committee offer. The ad hoc committee for discussion of the role of the Steering Committee was formed in April 2015, but no activity took place. This proposal is now terminated.
  3. Treasurer job description changes, no changes offered. From what I can determine from my notes, the Treasurer was going to get back to me with information about who is actually holding the password for the Paypal and bank accounts. The Treasurer holds them, and is supposed to share them with the Webkeeper. There have been no monthly reports from the Treasurer. Maybe that will change with our new Treasurer rotating in.

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New Business

  1. Grapevine Representative Proposal
  2. Backup Webkeeper job description change, Proposal offered.
  3. Change from 4-day business segments to 3-day business segments. Proposal offered.

 

PROPOSALS
submitted for consideration
(First 4-day Segment)

Proposal 1: GROW Grapevine Representative

Discussion on this topic is open for the next 4 days, October 1 - 4. Any questions or comments can be sent to the biz list, and the ad hoc chair and I will try to answer them.

Our ad hoc committee, comprised of Tanya as chair, with members Cheryl, Marti and Michelle M., have worked to compose a proposal that GROW have a Grape Vine Representative. For those of us who are not familiar with Grape Vine, you will learn lots about it in this discussion! (read more)

Grapevine Rep Position Description

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Grapevine Form Letter

We are all invited to share on the Grapevine topic of the month.

This month's topic is: [from http://www.aagrapevine.org/]
This month's feature story in print is: [from http://www.aagrapevine.org/ - summary available online]
This month's online feature story is: [from http://www.aagrapevine.org/ note in order to read entire article one has to subscribe however there is usually one that is available to read in its entirety.]

The Grapevine offers a Daily Quote which will be sent directly to your Inbox. You can sign up for it at http://www.aagrapevine.org/emails.

The Grapevine also offers you many service opportunities to share YOUR Experience, Strength, and Hope either in print (story or artwork -http://www.aagrapevine.org/contribute) or audio (http://www.aagrapevine.org/audio-portal).

In addition there are several contests to enjoy such as the photo contest - http://www.aagrapevine.org/photocontest or caption contest - http://www.aagrapevine.org/content/submit-caption.

Please take this opportunity to enjoy AA's "meeting in print"! And to discover all the other wonderful things Grapevine (http://www.aagrapevine.org/) has to offer!

With gratitude,
GROW GVR

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Proposal 2: Webkeeper Backup Position Description (see call for voting for changes)

Discussion on this proposal is now open. (read more)

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Proposal 3: That GROW Business meeting segments last 3 days instead of 4 days, per business guidelines.

Rationale: 4-day segments were useful when computers were slower and most folks used desktops. Most of us have access to more frequent online communication. 4 days devoted to discussions usually has a day or two of "dead time." If we shorten the segments to 3 days, it gives members ample time to access the discussion and to respond; interest is sustained more easily; and business meetings could even be shorter.

This item is open for discussion. (read more)


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Proposal 5: Changes to Treasurer Job Description

  1. The second holder of the Treasurer's passwords is the Back Up Web Keeper.
  2. The terms of both job descriptions (Treasurer and Webkeeper Backup) need to align. The Treasurer must be a member of GROW for 2 years, starting with the next term.
  3. We will not establish a Back Up Treasurer at this time.

Please do not comment on this Proposal. Time for discussion is ended. We vote on a, b and c during this segment. You may vote by returning this email to GROW-Business with "Yes, I agree" or "No, I do not agree." Please vote by Monday, October 12. In accordance with group conscience, a 2/3 majority is required for this Proposal to pass. (read more)

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2nd Four-Day Segment

Segment 2 of our Business Meeting runs for the next 4 days, through Thursday, October 8.

1.2 GVR -- Proposal will be voted on in this segment.
NOTE: As for Susan G. taking the job, we do not vote on this. It goes through the Secretary as we do with all Trusted Servant jobs. (see results)

2.2 Webkeeper Back-up -- Proposal is slightly changed per group conscience discussion. This Proposal will be voted on in this segment. (see results)

NOTE: Since the Treasurer's password is not a part of the submitted job description, it will not be a part of this Proposal. Please see remarks about Treasurer (below).

3.2 3-day Segments
-- Proposal will be voted on in this segment. (read more)

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4.2 Steering Committee Purpose and Function -- Ad Hoc Committee is formed: Danna M., Laura G., Susan G., and Tanya Q. If anyone else wishes to join this committee, please let me know. Thank you.

5.2 Treasurer -- A Proposal has been submitted by our out-going Treasurer. Some of it is housekeeping and some of it warrants further discussion. We will sort through this in this segment.  (read more)

My thanks to all who continue to participate in this business list. GROW could not function as well as it does without you!

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During this segment, we will vote on the GVR Proposal (1.2). Please do not comment. We vote on this *as is.*

You may vote by returning this email to GROW-Business with "Yes, I agree" or "No, I do not agree."

If you wish your vote to be private, then return your vote to me, please, at my above email address. Please send your vote by Thursday, October 8. In accordance with group conscience, a 2/3 majority is required for this Proposal to pass. (see results)

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Here is the Proposal:

GROW GVR Proposal

October Contents
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Grapevine Form Letter:

We are all invited to share on the Grapevine topic of the month.

This month's topic is: [from http://www.aagrapevine.org/]
This month's feature story in print is: [from http://www.aagrapevine.org/ - summary available online]
This month's online feature story is: [from http://www.aagrapevine.org/ note in order to read entire article one has to subscribe however there is usually one that is available to read in its entirety.]

The Grapevine offers a Daily Quote which will be sent directly to your Inbox. You can sign up for it at http://www.aagrapevine.org/emails.

The Grapevine also offers you many service opportunities to share YOUR Experience, Strength and Hope either in print (story or artwork -http://www.aagrapevine.org/contribute) or audio (http://www.aagrapevine.org/audio-portal).

In addition there are several contests to enjoy such as the photo contest -http://www.aagrapevine.org/photocontest or caption contest -http://www.aagrapevine.org/content/submit-caption.

Please take this opportunity to enjoy AA's "meeting in print"! And to discover all the other wonderful things Grapevine (http://www.aagrapevine.org/) has to offer!

October Contents
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During this segment, we will vote on the Webkeeper Backup Proposal (2.2). Please do not comment. We vote on this *as is.*

You may vote by returning this email to GROW-Business with "Yes, I agree" or "No, I do not agree."

If you wish your vote to be private, then return your vote to me, please, at my above email address. Please send your vote by Thursday, October 8. In accordance with group conscience, a 2/3 majority is required for this Proposal to pass. (see results)

Job Description, Webkeeper Backup

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During this segment, we will vote on the 3-day Meeting Segments Proposal (3.2). Please do not comment. We vote on this *as is.*

You may vote by returning this email to GROW-Business with "Yes, I agree" or "No, I do not agree." If you wish your vote to be private, then return your vote to me, please, at my above email address. Please send your vote by Thursday, October 8. In accordance with group conscience, a 2/3 majority is required for this Proposal to pass.

Proposal 3.2: GROW Business meeting segments last 3 days. (see results)

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During this segment, we will vote on the Ad Hoc Steering Committee Proposal (4.2). Please do not comment. We vote on this *as is.*

You may vote by returning this email to GROW-Business with "Yes, I agree" or "No, I do not agree." If you wish your vote to be private, then return your vote to me, please, at my above email address. Please send your vote by Thursday, October 8. In accordance with group conscience, a 2/3 majority is required for this Proposal to pass.

Proposal 4.2: GROW forms an Ad Hoc Committee to look into the purpose and functions of the Steering Committee. A report will be made to the April 2016 business meeting. (see results)

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Discussion for 2nd Four Days: Second Holder of the PayPal Password

GROW Biz needs to decide who holds the password in addition to the Treasurer. Is our permanent webkeeper willing to take on this duty, or should it be assigned elsewhere?

For group consideration: There needs to be consistency in terms. If a rotating Trusted Servant holds the password, her job description and term time and length should be consistent with the Treasurer.

Do we regard this as important, or are we comfortable with differing times required to do jobs that overlap? Would we be comfortable with a backup person changing every year, for example?

Please send in your comments on this during the next 4 days.

October Contents
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Summary Of 2nd 4-Day Segment

It is with great pleasure that I announce that we now have a new position, Grapevine Representative. This proposal passed unanimously. It will now be posted on our website. Our GVR will have a one year term, and it will start immediately.

I am very pleased to announce that the proposal to define our position of Webkeeper Backup has passed unanimously.

October Contents
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Proposal 3.3: to change to 3-day business segments (current practice is 4-day business segments) passed by more than 2/3 majority.

We do have a dissenting opinion. Our dissenting voter may use this segment, if she chooses, to let us know her thinking about why she objects to this proposal. If anyone who voted for the motion changes her mind based on the minority opinion, this segment is also the time to share it. If we have even one person who changes her mind, we will revote in Segment 4.

The proposal to shorten our business segments from 4 days to 3 days was voted in by a 2/3 majority. During Segment 3, the minority voter expresses her reasons. If her opinion causes anyone who voted with the majority to change her mind, then there is a revote. The second vote stands. Our minority voice expressed her concerns:

"First, not all members may have new technologies that make it possible to correspond anywhere, anytime. For example, I am making a 3-day trip next week and will be away from my PC. I am overwhelmed using my cell phone for e-mail and have disabled that function. Am I to be excluded for these choices?

"Second, while I'm 110% for shorter business meetings, I don't see an advantage to shortening the discussion period when it comes to our decision-making. Personally, I can not always respond immediately, and there are times when I want to think about an issue before I 'speak.' I appreciate having time to arrive at a thoughtful decision on matters effecting GROW. That fourth day can be important when we are talking about controversial or complex issues."

A majority voter did agree with this and changed her vote. So there is a revote on this issue during Segment 4. (see results)

October Contents
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The proposal to form an ad hoc committee to determine the purpose and function of our Steering Committee has passed, unanimously. A report will be made to the April 2016 business meeting.

Proposal 5.3: Treasurer's Job Description
After reading all of the discussion on this topic again and looking back over our past group conscience decisions regarding the Treasurer, I have condensed the discussions to this Proposal.

  1. The second holder of the Treasurer's passwords is the Back Up Web Keeper.

    Rationale: This decision was made in October 2014, and we will sustain it as our current group conscience.

    How to (Housekeeping): All necessary changes to the Treasurer's job description will be updated. References to "Webkeeper" and "Secretary" will be removed.

    Also, reference to OIAA contributions will be removed. They did not take in any of our contributions for Cheryl D's term; October 2014 this was decided.

  2. The terms of both job descriptions need to be aligned. The Treasurer must be a member of GROW for 2 years, starting with the next term.

    Rationale: It makes sense for the terms to be the same where there is overlap in responsibility.

    How to (Housekeeping): We will change one item in the Treasurer's job description. It currently calls for the Treasurer to be a member of GROW for one year; we will make that two years, to align with the BUWK job description. It will take effect with our next Treasurer.

  3. We will not establish a Back Up Treasurer at this time. Rationale: In all of the past group conscience decisions, I find no precedent for this.

    One consideration is that it is difficult to find members to take on some of the longer term positions. Another consideration, after input from the outgoing and the incoming Treasurers, is that it is not necessary.

Please do not comment on this Proposal. Time for discussion is ended. We vote on a, b and c during this segment. You may vote by returning this email to GROW-Business with "Yes, I agree" or "No, I do not agree." Please vote by Monday, October 12. In accordance with group conscience, a 2/3 majority is required for this Proposal to pass. (see results)

October Contents
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Third 4-Day Segment

Proposal 6: Eliminate the position of Rotating Backup

Proposal: to eliminate the Rotating Backup Position. This came in as a Proposal from our Secretary on October 5. We will discuss this Proposal during Segment 3.

Rationale: Personally I think rotating back up is a dud position. Part of it should fall to the secretary. It’s ridiculously easy for me to keep lists for the sponsor, 12 step list keepers. If someone needs help, the secretary should be the one to replace the position and be able to send out a call for help to the membership. As for the “fielding of complaints” that just doesn’t make sense that the rotating back up does that, that should be any steering committee member. Certain people tend to talk to certain people, and any steering committee member could take a complaint to the steering committee. If the current Rotating Backup needs to step down, I would like to suggest doing away with this position and merging it into the secretary's job description. read more)

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Comments on existing line item job description:

October Contents
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